The Edmonton Chamber Music Society

2018-2019
Season

Volunteer Opportunities

Board Members | President | Director of Development | Directors of Publicity | Volunteer Coordinator | Working Groups

Put your talents to work!

The Edmonton Chamber Music Society (ECMS), a well-established volunteer-run community organization, has an opportunity for skilled, committed volunteers to serve on various working groups and the Board of Directors.

For over 60 years ECMS has been bringing internationally renowned chamber musicians to Edmonton. Serving thousands of appreciative audience members, our concert seasons offer a range of programming from early music to contemporary works performed by instrumental and vocal soloists, small chamber orchestras and traditional string quartets. Since 2008 ECMS has also successfully produced a Summer Solstice Music Festival in June of each year, bringing chamber musicians together for a diverse array of concerts, master classes and outreach events.


Board Members

The fine concerts presented by the Edmonton Chamber Music Society are organized and implemented through the work of many volunteers. The Board of Directors is responsible for governance, strategic planning and effective management of the resources of the Society.

Our Board members act in both a governance and a working capacity. The Board holds approximately 10 evening meetings and one strategic planning session per year. Some roles require knowledge of classical music. All roles are challenging and allow volunteers to either use their existing skills and knowledge, or learn new things, work with others or independently.

We have four vacancies on the Board of Directors to fill:

President

The organization is seeking an individual to begin the process of exploration and orientation to the role of President with the goal of standing for nomination at the Annual General Meeting to be held on October 25, 2018.

The President is responsible for providing leadership of the organization so as to continue to attract and maintain a loyal and satisfied audience. The organization organizes up to 12 chamber music concerts annually, comprised of a regular season, a summer festival and events in more relaxed concert venues.

As President you ensure that governance and operational matters are completed in accordance with the bylaws of the Society and meet the requirements of multiple funding bodies. You establish effective management, fundraising, meetings and Committee processes so as to support effective participation of Board members and volunteers.

Director of Development

You will apply and expand your business and community connections and knowledge of fundraising in the not-for-profit sector to help the organization establish a reliable base of financial support for the unique role that ECMS plays in Edmonton’s cultural community. This is a chance to initiate new strategies and build a long-term approach to fundraising.

We would like the Director of Development to contribute to some of the following opportunities:  

  1. Lead community liaison by providing linkages and building relationships with the business and educational sectors, the music community, and individuals that benefit from or have a stake in having the finest classical music performed in Edmonton;
  2. Identifying and supporting Board members to develop the necessary skills to assist with fundraising initiatives;
  3. Working with a team of Board members and volunteers to contribute to an annual fundraising strategy: establishing goals, target setting, planning methods, monitoring progress, sponsor and donor recognition;
  4. Providing advice to the Board for assessing methods and targets for annual donations, and taking leadership in engaging members, the Board and volunteers in attaining the goals.

Director of Publicity

The Directors of Publicity share responsibility for advertising in print media, development and distribution of brochures and posters, preparation of electronic communications and coordination with the social media expert.

Together these roles will oversee and coordinate the contributions of volunteers and contractors who provide expertise in graphic design, web design and maintenance, press and media relations. Participation in working groups and committees is essential for both roles.

Volunteer Coordinator

Description
This role supports the overall functioning of the organization by helping to recruit, orient, support and retain volunteers. Since the work of the Society is conducted almost exclusively by volunteers, all new initiatives require the involvement of people who can contribute their time and talents to a range of activities.

The Volunteer Coordinator is a member of the Board of the Society, will be assisted in the various tasks and responsibilities by volunteers, contractors and other Board members, and will receive orientation and ongoing support from various Board members. 

Qualifications
This role would suit you if you like to work with people, understand the diversity of skills and abilities that ECMS volunteers offer, and are a good communicator. The role requires organizational and interpersonal skills. Knowledge of chamber music is not required.

Time Commitment
Board meetings are two hours in length and are held approximately 10 times per year. A special planning and development day-long session for the Board may be held throughout the year. The position entails time communicating with existing and potential volunteers and other Board members and organizing the needed resources for new initiatives. 

An average of about 10 hours minimum per month is anticipated; time commitments will vary depending upon time of year, new initiatives and special events.


Board Exploration Program

The organization has a Board Exploration Program in place where you can explore the work of the Board for six months prior to making a formal commitment to assuming a specific role. The ECMS is a well-established organization with a track record of offering performances of outstanding international artists, furthering the development of young Edmonton classical musicians and advocating for the advancement of chamber music in the capital region.

Interested? edmontonchambermusicpr@gmail.com


Working Groups

ECMS allows you to put current skills to work or learn new ones by actively contributing to one of our teams. Specific needs at this time include:

  • Serving on a fundraising committee with several Board members and volunteers
  • Pickup and delivery of materials (often on concert afternoons and evenings)
  • Business, accounting, and/or financial management background to participate on a committee on planning, budgeting and strategic development
  • Facilitation skills to design and conduct focus groups
  • Design and analysis of electronic surveys
  • Fostering community collaborations and sponsorships